Class #9a

New Computer

Copying E-mail / Address Book to Another Computer

Copying E-Mail From Microsoft Outlook

I tired to read and understand how to use the migration tool that comes with Windows. After two hours of frustration, I just gave up and tried to figure out how to do myself. The following process worked for me. That doesn’t mean it will work for you but it’s worth a try and may save you a lot of time and frustration.

First Step – Creating a backup e-mail file.

1. Open Outlook
2. Left click on the folder you would like to copy to on the other computer.

3. Click “File” at the top left of the display of the e-mail display.

4. Select “Import and Export.”

5. Select “Export to a file” and click next.

6. Select “Personal Folder File (.pst)” and click next.

7. The e-mail folder you selected will be highlighted in the list e-mail folder list.
8. Click Next.

9. Select a folder to export the file. I selected my C drive so it would be easy to find so in the box under the “save exported file as” you will see C:\backup.pst. Click Finish.

10. You will see the Exporting status box appear until the status line moves completely to the right. You may see several different items appear as the file is created.

Second Step – copying the backup.pst file to the new computer.

This step is much like the one you just compled so I will include screen captures.

1. You will see the backup.pst listed with the files on your C drive.Here’s a couple of mine fields –
   a. You must now close Outlook on both computers or you will not be able to copy the file to the new computer.
   b. Copy the new file (backup.pst) to the C drive of the new computer.
   c. After you have copied the file to the new computer, copy the file to the Documents and Setting folder. Another little Mine Field – don’t try to copy the file to the Documents and Setting in one step. It will not let you.
2. Open Outlook.
3. Click the folder or group you would like the to copy into.
4. Go to the File menu – Top left of the display and click Import and Export.
5. Select “Import from another program or file” and click next.
6. Scroll the window down until you see “Personal Folder File (.pst),” click on it and then click next.
7. Browse out to C:\Documents and Folder and select backup.pst.
8. Select “Replace duplicates with files imported” and click next.
9. “Personal folders” should be highlighted.
10. Click finish. Mine field. It will look like nothing happened. However, you will note that the new folder will appear in your e-mail folder list. If it is a big file, you will see a status bar going from left to right.

Here’s the instructions I created and followed to get my address book copied to the new computer.

1. Open outlook and click on file/import and export
2. Click on Export to a file/next
3. Click on Comma Separated Values (Windows)/next
4. Select Contacts/next
5. Name the file/next
6. Map Custom Fields if desired and then click finish.
7. Copy the file to a floppy or e-mail it to the other computer) and then do the following.

Open Outlook Express and click on file/import/Other address book.

1. Click on Text File (Comma Separated Values) /Import.
2. Browse to file or type in if you know the exact location/next
3. Select which fields you want
4. imported/finish

Good luck and Happy New Year!